Third-Party Sponsor Billing

Third-Party Sponsor Billing

A third-party sponsor/Payer is defined as another entity (employer, military who remits payment on behalf of a student. A voucher or authorization is provided, and funding is applied to the student’s account based on the terms. It is important to know the restrictions of your sponsor to avoid delays in billing, non-covered charges and student responsibility.

Third Party Sponsor/Payer Requirements:

1. Authorizations:

• Authorizations should be written in English on sponsor letterhead. Authorizations should define the scope of the sponsorship and list any restrictions/contingencies such as non-coverable fees, etc.
• An authorization is valid for one semester unless otherwise specified. Authorizations can be delivered in person or emailed to the Bursar’s Office at Busserv@usca.edu.

Or mailed to:

University of South Carolina Aiken
Attn: Business Services
471 University Pkwy
Aiken, SC  29801

• All authorizations/vouchers must be submitted so they are received one week prior to the fee payment deadlines. Please note the university is unable to guarantee the student’s class schedule will be secured if authorizations arrive after the above-mentioned timeframe.
• Authorizations should include the following:

Student’s name

Student School ID number (Sponsors should obtain the id number from the student)

Specific term(s) charges, and fees the company will be responsible for paying (such as tuition, public safety fees, special course lab fees, book fees)

Information must include name of contact person, billing address for invoicing, email address, organization phone number, signature of the authorized party and secondary contact if applicable.

2. Invoicing of Authorizations:

• The invoice process will begin after the final drop period for the given term and payment should be remitted 30 days after the date of the invoice.
• Payment can be mailed to:

University of South Carolina Aiken
Attn: Business Services
471 University Pkwy
Aiken, SC  29801

Student Requirements/Things to Remember:

• If a third-party sponsor/payer is paying for your education, an authorization must be presented to the Bursar’s Office either by email or in person before or by payment deadline dates.
• Monitor your student account closely if a third-party sponsor/payer is covering your educational expenses, in case the sponsor fails to cover all tuition related charges. Any balance not covered is the responsibility of the student and is due at the time of registration or by the payment deadline date.  Any unpaid balance may result in your classes being dropped, and/or prevent registration for future classes
• If you have any questions regarding third-party billing, please contact our third-party sponsor billing specialist:

Brenda Bibbs
803-641-3456
Brenda.Bibbs@usca.edu
Busserv@usca.edu