Outlook Archive

Outlook Archive

Determine Outlook Version 

There are different steps needed for Archive setup depending on which version of Outlook you are using. Choose between the Web Browser/New Outlook or Outlook (classic) for the following instructions.

Web Browser / New Outlook (identical setup process)

1. Log in to your Outlook email on either the Web Browser version or the Outlook app
2. Follow the following menu prompts
   Click “File”
   Click “Settings”
   Click “Mail”
   Click “Rules”
3. Click “Add new rule”
4. Name the rule “Archive” or a similar name
   1. Under “Add a condition”
      • Scroll down to the section labelled “Received” and click the “Before” option
      • Select the date before which all emails will be archived (Example: if you select the date 12/31/2025, all emails received before 12/31/2025 will be counted for this rule to be archived)
   2. Under “Add an action”
      • Under the section labelled “Organize” click “Move to”
      • Select the “Archive” folder

Outlook (classic)

1. Log in to your Outlook email on the Outlook (classic) app
2. Right click the Archive folder listed on the left-hand side of the screen
3. Click “Properties”
4. Select “Auto Archive”
5. Click “Archive items in this folder using default settings” then click “Default Archive Settings” then click “Run Auto Archive every”.